NATA 2026 Policies

NATA 2026 In-Person Registration Terms and Conditions 

These are the key terms and conditions related to attending the 77th NATA Clinical Symposia & AT Expo (NATA 2026). By registering for NATA 2026, you agree to the terms and conditions set forth below. If you are completing the registration on behalf of another individual, you warrant that you have made the attendee or participant aware of these terms and they acknowledge that you are accepting these terms and conditions on their behalf. 

NATA CONDUCT AND NON-DISCRIMINATION POLICIES 

Registrants are required to acknowledge and agree to comply with the NATA Conduct and Non-Discrimination policies found here. 

CANCELLATION AND REFUND POLICY

Cancellation/refund requests must be emailed to membership@nata.org. Refunds are credited back to the original payer via the method they were received. 

• Full Refund (30+ days before the start of convention) – Through May 29, 2026 
• Full Refund Less $50 Fee (8-29 days before the start of convention) – May 30-June 22, 2026 
• No Refund (7 or fewer days before the start of convention) – After June 23, 2026* 

*Illness or death in the immediate family are mitigating circumstances considered for refunds, if written request is received no later than ten days after the last day of convention.

Pre-conference educational events and select special events have differing refund policies which are detailed in the event description.

NO-SHOW POLICY

In-person no-show registrants forfeit their registration and all rights unless they pay the difference between the in-person and on-demand rate (at the time they registered) to convert to an on-demand registration with the ability to earn CEUs. Requests to convert in-person to on-demand must be received by Friday, July 24, 2026. 

AT Expo Age Verification Process  

To be eligible for entry into the AT Expo, a birth certificate must be presented for each child 0-12 months and 16-17 years of age. A photo ID showing date of birth can be substituted for the birth certificate for children 16-17 years of age. Entry will not be permitted in the absence of a birth certificate or photo ID. 

Birth certificates may be uploaded during the registration process, emailed to membership@nata.org, or provided onsite at the Member Services counter in registration. Adult guests and children 16+ will receive a convention badge. A child verification card will be issued for children 15 and under. 

Other Age Restrictions 

• For liability and insurance reasons, no one under the age of 18 will be allowed on the AT Expo floor during setup/tear down. 
• Alcoholic beverages will be served at some convention events. No one under the age of 21 will be permitted to consume alcohol in accordance with the law.

Badge Reprints 

For the safety and security of all convention attendees, NATA doesn’t provide badge reprints. 

Convention Attire 

We strongly encourage participants to dress in a manner befitting professionals while attending educational events and the AT Expo. Business casual – shirts, slacks, skirts and blouses (no jeans or shorts) – is the recommended attire.  

Learning Lab participants should wear something comfortable they can move freely in for the Learning Lab and return to business casual afterward. 

Admittance 

Registration entitles you to admission to only select official NATA 2026 events and associated events (if applicable). All other costs associated with your participation (including without limitation: travel, accommodation, visa, lodging, etc.) shall be borne solely by the registrant. 

Important Housing Information 

Convention Management Resources (CMR), is the only official housing provider. CMR and NATA are two separate entities. Hotel cancellation policies will differ and hotels will not be notified of your registration cancellation. Please contact CMR directly for any questions regarding your hotel reservations. NATA will not be held liable for any fees associated with failing to cancel hotel reservations. 

Event Cancellation 

If for any reason NATA cancels or substantially shortens NATA 2026, or a portion thereof, the registrant agrees its sole remedy is the return of all or a portion (as applicable) of the registration fees already paid. NATA will endeavor to inform registrants of substantial changes in programming that may affect travel plans in a reasonable amount of time after any such changes are made final. Notwithstanding the preceding, registrants will be responsible for cancellation of travel arrangements, housing, visa, and any other arrangements and NATA shall not be liable to pay any applicable cancellation or other fees or damages incurred as a result. 

Payment 

Registration fees for NATA 2026 are due upon registration or at badge pickup. If payment is insufficient or declined for any reason, NATA will not provide an attendee badge and shall have no liability in that regard. 

Visa Requirements 

It is solely your responsibility to comply with any government visa requirements and failure to do so does not constitute a basis for a refund. 

Copyright 

By attending NATA 2026, you agree to obtain all appropriate licenses and rights to use copyrighted materials and other intellectual property owned or controlled by third parties prior to using such materials and property during the convention (including, but not limited to, while you am on the premises of the venue(s) hosting the convention. 

Prohibited Conduct 

LIMITATIONS ON USE 

By registering, you agree not to share, transfer, sell or trade your badge for access to restricted areas with any other attendee or exhibitor. If you violate this policy, NATA may cancel your registration, remove you from the premises, retain any payments, and take any other action it deems appropriate. 

AUDIO, VIDEO AND DIGITAL RECORDING POLICY 

Except for services ordered through the official photographer, exhibitors must have prior written approval from the organizer for any photographing, videotaping or audio-taping activity in the Exhibit Hall. If an exhibitor request is approved by the organizer, a security guard must be hired at the exhibitor’s expense to accompany any camera crew for videotaping within the exhibitor’s booth space. By participating in the AT Expo, exhibitor personnel consent to the photographing and videography of individuals, companies, and exhibit booths by the organizer and the media that may be used in all forms for all purposes, including any advertising, trade or commercial purposes. 

UNAUTHORIZED SOLICITATION POLICY 

Unauthorized solicitation in the AT Expo is prohibited. Any unauthorized non-exhibiting manufacturer or suppliers observed to be distributing information or soliciting business in the aisles, in an exhibitor’s booth, or public area in or around the Pennsylvania Convention Center (PCC) and contracted hotels will be required to leave immediately and may be subject to other actions NATA deems appropriate. 

OUTBOARDING POLICY 

No exhibitor or non-exhibiting supplier may hold a competitive event at the Pennsylvania Convention Center (PCC) or contracted hotels for the purpose of promoting to NATA 2026 attendees during show hours without the express written consent of NATA. If an exhibitor or non-exhibiting supplier is found holding a competitive event, they will be asked to cancel the competing event. NATA reserves the right to remove the exhibitor from the show, revoke admission from any registered employees, and remove any record of the exhibitor from any show materials without any refund or remedy of fees paid or owed or accepting liability for lost fees/revenue of canceling the competing event, among other actions NATA may take. 

SMOKING POLICY 

The Pennsylvania Convention Center is a smoke-free facility. 

The Authority will strictly enforce all fire and safety regulations, including the playing of required public service announcements. No smoking will be permitted in any loading dock areas including the Vine Street ramp. Smoking is only permitted 25 feet from the exterior doors. Electronic cigarettes are not permitted in/on the facility. 

SEE SOMETHING – SAY SOMETHING 

In the event of an emergency, please dial 911 and provide details of your location within the facility (exhibit hall, meeting room, etc.). Report less emergent safety or security risks to NATA staff at registration.  

UNSECURED ITEMS POLICY 

Personal belongings should not be left unattended anywhere in the Pennsylvania Convention Center (PCC). Unattended items are subject to removal by security. NATA is not responsible for unattended items that are destroyed, damaged or stolen. The Lost & Found is located at registration. 

Privacy Policy 

NATA is committed to protecting the privacy of its attendees. The full privacy policy is available on the NATA website. We shall use provided information to send important event information, create badges and validate attendance. During the registration process, registrants can opt in to receiving communications from exhibitors about exhibitor products and services. Registrants may unsubscribe from these communications at any time.